Choose the Best Communication Tool

Current technology has provided many forms of Communication often takes the nearest gadget withoutasking an important question: "What is the best gadget?" Or, more formally, "What is the most effective ofcommunicating of this situation?" If you make a phone call or visit would be a better person? In the case of whip was a quick e-mail kind of letter or formless? How about a fax? Page andhave the person should he / she call back? Thisperson is acceptable to call from your cell phone? You need to plan Anin meeting in person or just a video to be more efficient? Need to organize a conference of three or waycalling enough? You must call the other person herwireless phone? Technology offers many options for communication. To take effect, you want to make the right choice. Start looking at your audience. If an employee does not hate e-mail using to communicate bad news. If a customer does not like wirelessphones not call it yours. If your boss is annoyedby pager, not the page for him / her, unless it is of vital importance. Ask yourself, is acceptable if there is a time betweenwhen the message is sent and when received? Carefulwhen be determining what is "fast" communication. For example, the email is not necessarily faster. Simply because emailis sent instantly does not mean that people who received quickly.Some only check their mail once a day or once a week. Mail is notoriously slow. There is a reason it'snicknamed "snail mail". If you have a quick question or aclarification necessary, lift the phone or walking through the hall.Hey, exercise is good for you! There is the possibility of communication could be misunderstood ormisinterpreted? Face Contact lets obtainvaluable no verbal feedback. And, you may receive this feedbackimmediately and in mid-sentence, rather than waiting until you'vesent an entire document, only to discover that you are in wrongtrack. I also remember that in a video conference is another way to reach them contact.On face-to-face on the other hand, if you are communicating numbers financialdata or complex information in writing. This willhelp avoid miscommunication or confusion. Are you having trouble building a relationship? If theperson is an employee or a new customer for mostpersonable methods of communication. Making a phone call, orpay a personal visit. It is the appearance of the letter or proposal important? Apotential If the client shows up to ten copies of your proposal to the Board it.Consider not anddistributing fax a copy by mail - in an apartment envelope.What is the volume of information being communicated? Faxes are better suited for the supply of small pieces of information. If the communication requires input from several people, or "Are you brainstorm? If so, consider a face to face meetingor a teleconference. In this way, everyone can participate simultaneously. If you need time to think about your response, telephone.By avoid using a written form, as a letter, e-mail or fax, youhave time to discuss the matter. Also, if a client requests askingdetailed price, you can eliminate confusion (and protect yourself) writing.Is it into the receiver in a different time zone than you are? Maybe YouAre ready to leave the office, but you want to send informationabout an order. If the customer is three time zones away, a fax oremail reach him / her more effective than a phone call. Finally, in this age of gadgets, don'tunderestimate the power of a handwritten note. This is a wayto that workers know or appreciate them amongthe stay out of the competition. How many of your competitors to take timeTo hand write a note to a potential customer? Using today's technology to your advantage. Yourmessage sabotage not choose the wrong way to communicate. Aconscious making decisions about the most effective yoursituation.